Privacy Policy for EduJobHub.com

Effective Date: 4/18/2025

EduJobHub.com (“we,” “our,” or “the software”), owned by 304 Tech Solutions LLC, values your privacy. This Privacy Policy explains how we collect, use, and protect personal information submitted through our job listing and employee management platform.

1. Purpose of Data Collection

We collect and use personal information solely to facilitate job applications and employee management for the client organizations (“clients”) using our platform. The data is processed only for the purposes of:

• Allowing applicants to apply for jobs.
• Enabling employers to review, manage, and communicate with applicants.
• Supporting employee management processes, such as job history tracking.

2. Data We Collect

The types of personal information we collect may include:

• Job Applicants: Name, email address, phone number, resume/CV, cover letters, and any additional information provided through job applications.
• Employees (for management purposes): Name, position, job history, and other employment-related details as required by the employer.
• Clients: Contact and business details needed to manage their accounts.

We do not collect sensitive data beyond what is explicitly provided by the applicant or employee. We do not collect student education records or financial information.

3. How We Use Your Information

Personal information is used only to:

• Allow clients (employers) to post job listings.
• Allow job seekers to apply to posted jobs.
• Facilitate communication between applicants and clients.
• Maintain employee records for the client.

We also use limited website analytics on our marketing site (edujobhub.com) to understand aggregate site usage and improve the service. These analytics are pseudonymous and are not combined with application or employee data stored in the platform. We do not use analytics data to serve targeted advertising, and we do not sell personal information.

4. Data Sharing and Selling

• We do not sell, share, or distribute personal information to third parties.
• Data is accessible only to the client organization that posted the job or manages employee records.
• If required by law or legal process, we may disclose data to comply with applicable legal requirements.

5. Data Security

We employ industry-standard measures to protect personal data, including:

• Encryption of data in transit and at rest.
• Role-based access controls to limit data access to authorized personnel only.
• Regular security assessments to identify and mitigate risks.

While we strive to protect personal data, no system can guarantee absolute security. Users share data at their own risk.

6. User Rights

Users have the following rights regarding their personal data:

• Job Applicants: Request access to, correction of, or deletion of your submitted application data by contacting the employer directly.
• Employees: Request access to or correction of your employment records through your employer.
• Clients: Update account information or request assistance by contacting us directly at support@edujobhub.com.

U.S. State Privacy Rights: We do not sell or share personal information for cross-context behavioral advertising. Depending on your state of residence, you may have rights to access, correct, or delete personal information. To exercise these rights, contact us at support@edujobhub.com.

7. Data Retention

• Applicant data is retained for as long as determined by the client organization.
• Employee records are retained in accordance with the client’s policies.
• Client account data is retained for the duration of their contract with us.

When no longer needed, data is securely deleted or anonymized.

8. Cookies and Tracking

We use cookies and similar technologies on our marketing site for the following purposes:

• Strictly necessary: Security and functionality (e.g., spam and bot protection). These are required for the site to work and cannot be disabled.
• Analytics (Google Analytics): To measure aggregate traffic, pages viewed, and general engagement so we can improve the site. This data is pseudonymous and does not include application or employee records you submit through the platform.

You can manage cookies through your browser settings. If you prefer not to be measured by analytics, you may use browser-level controls or opt-out tools provided by your browser ecosystem. We do not use analytics for targeted advertising.

9. Third-Party Service Providers

We use service providers to operate and protect our site:

• Google Analytics: Provides aggregate website metrics (e.g., page views, session duration, general region). Google may process limited pseudonymous data to deliver these metrics. We use this information only to understand and improve site performance.
• Cloudflare Turnstile: Provides bot/spam protection on forms. It may process technical signals from your device and network to distinguish legitimate traffic from automated abuse. These protections are strictly necessary for security.

These providers are limited to using information to perform services on our behalf and are not authorized to use it for other purposes.

10. Data Breach Notification

In the event of a data breach involving personal information, EduJobHub will notify affected client institutions in accordance with applicable West Virginia data breach notification laws. We will cooperate with the client institution to evaluate the situation and determine the appropriate response.

11. Legal Basis for Processing (for GDPR Compliance)

For users in the European Economic Area (EEA), we process personal information:

• Based on consent when submitting a job application.
• Based on contractual necessity to provide services to clients.
• To comply with legal obligations or legitimate business interests.

12. Compliance Statement

EduJobHub complies with applicable privacy laws relevant to our operations and clients in West Virginia. As privacy laws evolve, we will update our practices accordingly to maintain compliance. We do not process student education records or financial information.

13. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us at:

Email: support@edujobhub.com